Controller – The Bay School of San Francisco

Reports to: Chief Financial and Operating Officer (CFOO)

Status: Full time, Exempt

Start date: December, 2017  

Located in the Presidio of San Francisco, The Bay School is an independent, college preparatory high school committed to providing its students with a challenging, innovative curriculum and a collaborative, supportive community. Our flexible, open-minded staff and faculty members foster and model curiosity, critical thinking, intentionality, good humor, and respect for diversity. As co-builders of an innovative high school, they contribute to a positive community. Our campus also serves as headquarters for the CATDC (California Teacher Development Collaborative).

The Bay School does not discriminate on the basis of sogie (sexual orientation/gender identity expression), race, color, religion, ethnicity, national origin, ancestry, age, or any other characteristic protected by law. We are committed to having a faculty, staff, and student body that reflect the diversity of the Bay Area. We strongly encourage those with a demonstrated dedication to social justice, collaboration, innovation, and student-centered education to apply.

Position Description

The Controller is responsible for the day-to-day accounting operations and fiscal policies & procedures of the school. They ensure that strong internal controls and effective transaction processing routines protect the assets of the school and result in meaningful and timely financial reporting and compliance with GAAP and other external requirements and regulations that may apply.  The Controller assists the CFOO on financial analysis, banking, budgeting, and risk management and works closely with all members of the Business Office staff.

Essential Functions

• Manages and performs day-to-day accounting operations of the school including accounts payable, cash receipts, management of tuition receivables, general ledger, and other related accounting functions.  Responsible for all journal entries, accruals, reconciliations, and closings of all accounts;
• Provides accurate and timely management and financial reporting as required;
• Coordinates with the Development Office to ensure that all gifts and pledges are accurately accounted for (restricted/unrestricted assets, endowment, etc.);
• Responsible for monthly bank reconciliations and investment accounting;
• Develops, documents, and maintains appropriate accounting and financial procedures;
• With the Chief Financial and Operating Officer, prepares government and other filings; ensures compliance with applicable laws, regulations, GAAP, professional standards, and internal policies;
• Responsible for preparing monthly budget reports for budget managers, including addressing budget manager questions and supporting budgetary adherence.  
• Monitors the annual operating budget.  Identifies and analyzes variances and develops appropriate solutions and/or recommendations to the CFOO;
• With the Chief Financial and Operating Officer, develops accounting and management policies and procedures to ensure adequate financial controls, audit trails, and data integrity;
• Works as primary contact with external audit firm to complete the annual audit and tax return;
• Develops and maintains professional skills through reading and professional development;
• Provides backup support for payroll;
• Performs other duties or additional projects as assigned by the CFOO in order to achieve  financial and operating  goals of the Business Office.
• Monitors daily cash balances and initiates cash transfers to maintain appropriate balances.

Qualifications and Experience

• Bachelor’s or Master’s degree in accounting or finance from an accredited school/university;
• At least 3 years of proven relevant experience in a non-profit setting (independent school experience a plus);
• Outstanding computer and technical skills, including Excel, Microsoft Word and one major accounting system is required;
• Excellent written and oral communication skills;
• Strong interpersonal skills including good judgment, and ability to develop and maintain effective and collaborative working relationships with the Bay School community while maintaining appropriate confidentiality;
• High level of personal and professional integrity.  Trustworthy, discreet and respectful in the handling of confidential or sensitive information;
• Demonstrated ability to initiate and complete multiple tasks on time with competing priorities and deadlines.  Solutions oriented, efficient and able to work independently;
• Outstanding attention to detail required.

The school offers a salary commensurate with experience and a generous benefits package.

If interested in the position, please review our website, then email all of the items below to: Elaine Cocuzzo, CFOO at:  jobs@bayschoolsf.org, subject line: CONTROLLER.

1. Cover letter describing your interest in the position as well as how you anticipate contributing to The Bay School
2. Resume/C.V.
3. Contact list of 3 references, at least one of whom must be a recent supervisor