Website San Francisco Waldorf School
Waldorf High School
Summary: This position is a hands-on, organizationally demanding role which requires an excellent ability to deal with people in a very busy environment. Consistent attention to details and follow-through are essential. This job requires flexible hours for a total of 20-25 hours per week. The HS Receptionist/Administrative Assistant must be friendly, knowledgeable, outgoing, and be able to interact with the public, parents, high school students, and faculty. Discretion and objectivity are essential components of this job which may deal with sensitive and personal issues. Bi-lingual Spanish/ English is preferred.
Front Desk Reception:
● Greet visitors, receive deliveries, answer questions from students and visitors
● Answer phones, transfer calls and take messages
● Distribute mail, interoffice, Fed Ex, UPS etc.
● Coordinate/oversee front desk various fundraiser sales, tickets etc.
● Food services: coordinate/order special food as requested by faculty/staff
● Stay informed through school bulletins and registrar on school events, curriculum changes, etc.
Administrative support:
● Take attendance, correspond with parents concerning absentees, enter attendance into K-12 Blackbaud Student Information System database, and update faculty/staff on attendance as needed. All attendance related tasks are performed daily, including updates throughout the day.
● Retrieve and maintain student medical information; notify faculty and staff of student’s status with special health and medication requirements
● Assist with back-office record maintenance and various administrative tasks (coordination with Registrar’s office)
● Manage Textbook orders and Classroom Materials (year-round). Coordinate with faculty members to organize material pickups and drop offs
● Maintain and coordinate Kitch Funds
● Maintain office supply inventory (including all school printer supplies), tech inventory/accessories, and order as needed, research cost-effective purchases
● Troubleshoot problems with copiers
● Manage and maintain off-campus lunch permission slips and oversee daily lunch sign outs
● Act as communications first responder in an emergency, stock and maintain first aid kit.
● Adhere and maintain current COVID protocols (HS signage, PPE etc.). Position is a member of SFWS COVID response team
● Maintain cleanliness of faculty lunchroom and fridge area
● Manage student and staff mailboxes
● Provide administrative support for faculty and staff including editing/proofreading and other tasks.
● Other support of faculty, students and staff as needed
Qualifications:
● Excellent interpersonal skills: upbeat, friendly, articulate, flexible, and helpful
● Excellent phone skills
● Excellent multitasking abilities
● Strong computer/database skills; experience with Microsoft Office Suite
● Event planning experience a plus
● Bilingual Spanish-English preferred
● Knowledge of Waldorf education and/or SF Waldorf HS a plus
Hours & Compensation:
● Part-time, hourly position
● 20-25 hours per week
● San Francisco Paid Sick Leave and San Francisco Health Care Ordinance
Physical Requirements and Work Environment:
● Be able to occasionally lift to 30 lbs.
● Work intermittently in outside weather conditions, including heat and cold
● Regularly sitting or standing 4-8 hours
Job Start Date: ASAP
FLSA Classification: Hourly, Non-exempt from overtime
Reports to: HS Administrative Coordinator
Hired by: HS Administrative Coordinator/Administrative Director
Date Modified: April 2021
San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientation, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion.
