Executive Assistant to the Head of School

THE NUEVA SCHOOL
EXECUTIVE ASSISTANT TO THE HEAD OF SCHOOL

POSITION SUMMARY

The executive assistant to the head of school provides confidential, consistent, positive, and professional support to the head of school. Possessing excellent organizational, diplomatic, writing, and oral communication skills and an ability to anticipate the needs of the office, the executive assistant is dedicated to supporting the efficiency and effectiveness of the head.

PRIMARY RESPONSIBILITIES

·      Represent and support the head of school and organization positively, efficiently, and effectively with all board, colleague, community, partner, and other constituents.
·      Efficiently and effectively manage and support a busy calendar and schedule as well as staff the offices of the head of school at both the Hillsborough and San Mateo campuses.
·      Serve as a key team member supporting the administrative leadership team, the execution of the strategic plan, and the daily operations of the entire organization for the success of the school.
·      Communicate and collaborate extensively with the administrative leadership team, the board, staff, faculty, parent leaders, partners, vendors, and the public.
·      Partner extensively with administration colleagues, including division assistants and executive assistants, to support the leadership team and success of the school in daily operations as well as in executing special projects, events, etc.
·      Coordinate and proofread board packet materials; make catering arrangements for board meetings and other special events hosted by the head of school.
·      Support new program and partner development.
·      Coordinate logistics for a high volume of calls and meetings.
·      Respond to and generate a large volume of telephone and email correspondence.
·      Ensure that confidential school information and materials are handled with excellent judgment and appropriate discretion.
·      Ensure that inquiries and initiatives are addressed with an appropriate sense of urgency and ownership.
·      Coordinate extensive events and travel, including complex special school events and trips – domestic and international.
·      Process expense reports.
·      Other duties and projects as required and/or assigned.

QUALIFICATIONS

·      Excellent interpersonal, written, and verbal communication skills.
·      Excellent organizational skills, including maintaining well-organized digital and physical files.
·      Proactive in planning, problem solving, executing, and communicating.
·      Trustworthy and loyal. Demonstrated ability to use good judgment and maintain confidentiality.
·      Friendly and warm demeanor with ability to appropriately and effectively balance own workload and meet deliverables.
·      Works calmly, effectively, and productively under pressure.
·      Ability to work independently and as part of a team.
·      Flexible and adaptable.
·      Can-do results orientation.
·      Creative and entrepreneurial.
·      Positive and optimistic.
·      High-volume meeting and complex event management experience.
·      Highly efficient and effective, able to prioritize and execute to accomplish objectives.
·      Experience creating and managing budgets.
·      Experience managing vendors, service providers, and partners.
·      Proficient with MS Office Suite and a proven ability to learn and use relevant and new technology quickly.
·      5 or more years of professional experience.
·      University undergraduate (or higher) degree.

ADDITIONAL DETAILS

This is a 12-month, full-time exempt position with full benefits and retirement plan. Nueva School offers competitive compensation commensurate with experience.

TO APPLY

Please submit a cover letter, résumé, and the contact information and job title for at least three professional references at https://nuevaschool.applytojob.com/apply. If you have questions about this position, please contact Scott Bowers, Director of Human Resources, at (sbowers@nuevaschool.org).

The Nueva School is an Equal Opportunity Employer – we do not discriminate against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability or sex. We welcome applications from people of color and those with experience outside the education field.

About The Nueva School

The Nueva School, an internationally recognized, nonprofit, independent day school, has served gifted learners since 1967. Today, Nueva serves nearly 1000 students in grades PreK–12. Nueva is located in the neighboring towns of Hillsborough and San Mateo, equidistant between San Francisco and Silicon Valley, serving six counties throughout the Bay Area of Northern California.
A constructivist school, Nueva is known for its distinctive inquiry-based interdisciplinary studies, project-based learning, and pioneering work in social-emotional learning and design thinking. The Nueva community instills a passion for lifelong learning, fosters social and emotional acuity, and develops the imaginative mind. Our school has received the US Department of Education National Blue Ribbon Award and the American Institute of Architects Award for School Design and Sustainability, has been recognized as an Apple Distinguished Program and appointed an Ashoka Changemaker School, co-founded the Common Ground Speaker Series, hosts the biennial Innovative Learning Conference, and was highlighted by the Pulitzer Prize–winning and New York Times best-selling author Thomas Friedman in his book That Used to Be Us in the chapter “Average Is Over.”

For more information about The Nueva School, visit our website: www.nuevaschool.org