Mulberry School
Mulberry School is a private preschool-8th grade community located in Los Gatos, CA. Founded in 1963. Mulberry inspires children to a life of learning and positive contribution to community. By weaving creativity and social learning into every day, we foster intellectual and social success for a lifetime. Our core values of discovery, engagement, collaboration, integrity, self-knowledge, and community are at the heart of our teaching at Mulberry.
The Administrative Assistant, Development will represent Mulberry to the internal and external community. The successful candidate will have demonstrated the ability to coordinate a multi-faceted plan that will effectively produce fundraising dollars for our school.
With the leadership and guidance of the Development Committee, its Chairman, and the Board of Trustees, the Development Coordinator will direct the coordination and implementation of Mulberry’s fundraising goals. The Coordinator works closely with the Head Of School, Director of Finance, and the Board of Trustees to develop:
• Annual Campaign- Magic of Mulberry
• Spring Fundraiser
• Track and update Donor Perfect software
• Planned Giving
• Foundation Giving / Grants
• Alumni Gifts
• Partnering for Mulberry’s Future Campaign
QUALIFICATIONS:
Knowledge, Skills and Abilities:
• Enthusiasm for mission and vision of Mulberry School and strong commitment to embrace and promote its culture.
• Familiarity with the independent school sector is desirable but not required.
• Self-motivating, entrepreneurial, and self-confident with a commitment to achieving fiscal goals.
• Bachelor’s degree minimum. Advanced degree or post BA professional development courses in fundraising and allied professions a plus.
• 3+ years’ experience as an administrative assistant, or working in an administrative capacity.
• Enthusiastic and willing to learn about learning all aspects of fund development including major gift solicitation, foundation giving and endowment campaigns.
• Experience working with a nonprofit Board of Trustees is a plus.
• Demonstrated skill in enlisting volunteers and coordinating their effort and energy towards the attainment of strategic goals.
• commitment to growing, sustaining, and strengthening positive donor relations.
• Strong interpersonal and communication skills with people at all levels and in all settings.
• Strong organizational skills sufficient to handle multiple projects, details, and deadlines simultaneously; strong ability to prioritize.
• Proficiency with Microsoft Office Suite, G-Suite, donor database systems (Donorperfect a plus), and web-based research services.
• Comfortable working within a fast paced dynamic school environment.
• Unquestionable personal integrity, excellent judgment, sound instincts, and diplomacy.
JOB RESPONSIBILITIES:
Program Management Responsibilities:
• Responsible for all fundraising materials, including, but not limited to, solicitation and acknowledgment letters, persuasive and compelling funding proposals, annual reports to the community and foundations, case statements, donor collateral materials.
• Identify prospective, new, and past individual and institutional donors to:
• Cultivate relationships in an entrepreneurial fashion and with an informed DEIJ approach
• Manage an active pool of prospective donors in collaboration with the Head of School and Board Development Chair
• Analyze effectiveness of development efforts and make improvements accordingly.
• Oversee the administration and operation of the donor database as a tool to manage the fundraising process including reporting systems.
• Analyze the performance of the Development Program and its components and produce concise and informative monthly reports to illustrate that performance.
Administrative Team Responsibilities:
• Effectively participate with the Administration Team in a way that creates harmonious teamwork, effective departmental and organizational communication, and maximum production from all employees resulting in a spirit of enthusiasm and continuous improvement.
• Ensure that the Development program is in compliance with current regulations, and tax laws governing charitable gift accounting administration and counsel senior leadership, Board of Directors, and volunteers on regulations and trends.
• Oversee the effective management of charitable trusts, bequests, and other charitable gift instruments, in conjunction with the Director of Finance, including thorough review of investment performance of charitable gift funds and production of periodic reports on the performance of the program.
• Be an active and visible member of the school community through participation in school-wide events, meetings, student events, performances, open houses, graduation, etc.
• In partnership and in collaboration with the Marketing and Admissions Departments, participate in a process for sharing of resources, ideas and information to accomplish goals requiring cross-functional collaboration.
Please note: This position will be 20-25 hours per week, not benefits eligible.
