Aventura Programs Coordinator

Employment category: Administrator

Full/part time: Full-time

Classification: 12-month

FLSA status: Non-Exempt

Supervisor: Director of Aventura Community Programs

 

Summary: 

The Aventura Programs Coordinator supports the Community Programs Director with:

Strategic planning and market development of the Aventura Programs.
Supervising, training and supporting Aventura On Site Coordinators on a daily basis.
Supervising daily operations of EBI Aventura Community Programs including School Year Camps, Summer Camps, Aventura Extended Care, EBI Enrichment Program.
Staffing, coaching/training.

Strategic Program Development

Develop vibrant auxiliary programs that achieve desired strategic priorities and support the school’s overall program and mission.
Assess, enhance, and where appropriate, expand summer and auxiliary program offerings aligned with EBI’s mission to meet the physical, emotional, intellectual, and social needs of current and prospective participants.
Collaborate with school leadership, administration, and faculty to ensure all summer and auxiliary programs align with the school’s mission and educational philosophy.
Annually seek and analyze input from campers/students, families, and staff regarding the quality of their program experience.
Explore opportunities for leveraging both the intellectual and physical assets of the school while ensuring that the needs of students are prioritized.
Seek to identify partnerships that may enhance program potential.
Manage and update the Aventura Community program rosters and emergency forms.

Financial Management

Monitor revenues and expenses in accordance with budgetary restrictions for bottom line performance across all programs as requested.

Continually strive to generate and grow net revenue in support of the school.

Manage contracts with third party partners and vendors related to auxiliary programs operations.
Coordinate with the Business Office to ensure accurate monthly billings for the extended day program by student attendance.
Coordinate with the Business Office to reconcile all familie’s payments and outstanding debts.
Conduct RFPs as appropriate for third party partners and vendors.

Marketing and Communications

Effectively promote auxiliary programs so as to achieve enrollment and revenue targets.
In coordination with the Advancement department, ensure that auxiliary programs have an effective and accurate web presence including the website and social media and develop and implement a comprehensive marketing strategy for all auxiliary programs.
Manage customer service and marketing initiatives to promote and communicate the programs to prospective and enrolled participants.

Administration and OperationsEnsure that all community and auxiliary programs operations, including school camps, summer programs and extended day, are in compliance with all applicable regulations of licensing and governing entities. Maintain all required camp licenses and permits.
Oversee the implementation of registration for auxiliary programs.
Manage student’s attendance to the Aventura Community Programs.
Maintain accurate and comprehensive summer program registration, billing, and other camper data in UltraCamp and work with the Business Office to ensure that data can be successfully recorded in the FACTS, UltraCamp or other system.
Coordinate daily operations of the after-school extended day program PK-8 School students during the academic year, ensuring that all activities for students provide an engaging experience in a safe environment as requested.
Coordinate as necessary with the technology and facilities departments.

Human Resources

Collaborate with the Director of Community Programs to hire and train a qualified, effective, and customer-focused team that includes numerous full time, part time and/or temporary extended day and summer camp staff, coordinating with the Human Resources and Payroll Manager as appropriate.

Coordinate with the Human Resources to ensure all necessary and required employment forms, including background checks, are completed and on file.

Other Duties:

Respond to emergency situations according to EBI procedures.
Ability to lift or move boxes up to 25 lbs., with or without reasonable accommodation.
Perform additional duties as assigned by the Head of School or the Director of Aventura Community Programs.

Required Education and Experience:

Bachelor’s Degree required, Master’s degree preferred.
At least 3 years of experience working in auxiliary programs or similar economic ventures
Bilingual and native Spanish speaker
Demonstrated commitment to DEI/social justice
Detail-oriented with the capacity to effectively and efficiently manage numerous small and large tasks
Proficiency with Microsoft Office and Google Suite, and other related technology
Excellent communication skills with the ability to exchange accurate information with a variety of constituencies (parents, students/campers, third party partners, Human Resources Office, Business Office, and senior administration).

Preferred Education and Experience:

Master’s Degree
Prior experience working in an educational setting or with children’s programs preferred
Proficiency in UltraCamp
Experience with Paycom or similar applicant tracking software

EBI  uses a salary scale that is based on education and years of experience and ranges from $28.84 per hour to $36.05 per hour.

Application Process

To be considered for the position, please complete an application, and send a letter of interest, a resume, and contact information for at least three professional references, including supervisors, to Erica Castro at ecastro@ebinternacional.org. Please generate all documents as one MS Word doc or a converted PDF file. Incomplete files, or files or candidates that do not meet the desired qualifications, will not be considered.

EBI is an Equal Opportunity Employer and is committed to diversity. We encourage all qualified candidates to apply.