High School Administrative Coordinator

Waldorf Education is the fastest growing independent school movement in the world.  This dynamic, 100-year-old approach to child development and education—based on the teachings of Rudolf Steiner—is continually evolving to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities.

The San Francisco Waldorf School (SFWS) was founded in 1979 and serves over 400 students across a parent-child program, Preschool, kindergarten, and first through twelfth grades. Our grade school campus (preschool  through eighth grade) is located in Pacific Heights and the high school campus is located in the West Portal neighborhood.  Both campuses are easily accessible via public transportation.

The San Francisco Waldorf School hires dedicated and highly capable faculty and staff that develop a deep connection to Waldorf education and our unique school in San Francisco. SFWS employees are a committed group of free, responsible adults who bring our best individual selves to our work. We invest in our learning and growth to best serve the needs of our students, our teachers, and community.

Summary:

The High School Administrative Coordinator position is a hands-on, organizationally demanding role empowered with the responsibility of overseeing the daily operation of the high school.  This position requires input, gathering and creativity, and requires responsibility for a multitude of tasks and projects.  The High School Administrative Coordinator works in partnership with the Registrar, the High School Chair, and the Executive Director and the grade school Admin Coordinator..  The position reports to the High School Chair and is a student/ faculty/ parent/guardian-facing position where warmth, patience and a background in education are essential.

The expected start date of this position is June, 2025 

RESPONSIBILITIES INCLUDE:

Events Coordination

• Responsible for coordinating faculty, staff, and volunteers to host and support all aspects of 12-15 events per school year. Events include but are not limited to:
  • Orientation Days and Welcome lunch
  • Back-to-School Night
  • Parent Evenings (throughout the year)
  • 9th–12thGrade Parent/Student/teacher conferences
  • Winter Concert
  • Holiday Luncheon
  • Grandparents and Special Friends Day
  • Founders Night
  • Walkathon
  • Graduation (in conjunction with Graduation committee)
  • Dances and Prom (in conjunction with class sponsors and volunteers)

Communication 

• Coordination and dissemination of regular communication to parents, faculty, and students
• Produce Weekly Bulletin
• Welcome guests and parents and act as Front Office in-person resource for questions
• Produce and distribute the summer mailings, which prepare students and parents for the coming school year.  This will include block rotations and the weekly schedule (produced by the registrar) and various other forms
• Produce and distribute the Parent/Guardian & Student Handbook
• Update areas of online parent/faculty portal (MySFWS)

Global Exchange Program

• Global Exchange coordinator in conjunction with faculty
• Become SEVIS certified and hold the Visa process for the program
• Send out acceptance packets

Calendar

• Schedule all high school events and meetings on the high school’s master calendar and coordinate dates with the grade school, admissions, and events calendars
• With the Grade School Administrative Coordinator, distribute calendar information to faculty and parents

Facility Management  

• Work in association with the Facilities Coordinator to manage a variety of tasks including:
  • Regular and special janitorial needs, prioritize tasks
  • Grounds and landscaping
  • Faculty and staff requests for repairs
  • Installations
  • Cabinetry
  • Electronic and other Equipment
• Support the Registrar in room use scheduling and room assignments for meetings/classes, and coordinate with the master calendar
• Manage high school facility rentals as needed.

Safety Preparedness

• Work with the Executive Director, Safety Preparedness Committee, and student team to assess school’s disaster preparedness, order needed supplies, and implement regular drills (fire, earthquake, lockdown)
• Assess annually the need for intruder drills, determine the need to practice, and implement drills as deemed necessary
• With ExecutiveDirector, create annual recommendations for Board Risk Committee review
• Maintain accident and incident report files
• Arrange annual CPR training

Security

• Oversee security systems in association with Facilities and IT Coordinators
• Monitor and document security effectiveness and breaches with Facilities Coordinator
• Evaluate and recommend security needs on an ongoing basis
• Manage door guard and alarm system access and keys for faculty and staff

IT Support  

• Work with IT provider to coordinate technical support for faculty and staff
• Basic troubleshooting with landlines, copier, laptops

Miscellaneous Administrative Work

• Parking and Student Driving and Parking lot management
• Lockers, student IDs, student email accounts
• Senior Checklist: tracking senior responsibilities as they graduate, coordinating with the Registrar.
• New Student Checklist – make sure freshmen and transfers are issued student IDs, handbooks, lockers, mailboxes, schedules in conjunction with the Registrar
• Issue Work Permits
• Order and process all textbooks
• Manage cell phone policy

Budget Oversight

• Manage administrative high school budget including office supplies, printing and reproduction, furnishings and equipment, postage, etc.

Management 

• Supervise and support administrative assistant

 

Skills Required

• Clear communication
• Effective organization
• Solid grasp of technology
• Attention to detail
• Interest and experience working with the public and with adolescents
• Ability to work in a busy environment and work effectively with multiple tasks
• Comfort with databases
• Desktop publishing, web design and implementation are preferred.

Benefits and Compensation

This is a full-time, exempt, salaried position.  Benefits include medical, dental, and life insurance, flexible spending plans, retirement plan (employer contributions and matching after one year of employment), and tuition remission (after one year of employment) for up to two eligible dependents enrolled in our Preschool -12th Grade program.  The annual salary range is $64K – $70K depending on experience.  Salaries are paid on a 12-month schedule.

Physical Requirements and Work Environment

• Work intermittently in outside weather conditions, including heat and cold
• Regularly sitting or standing 4-8 hours

FLSA Classification: Staff; Exempt

Reports to: High School Chair

Date Revised: January 2025

San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientation, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion. 

To Apply please send resume and cover letter to: jobs@sfwaldorf.org

Tagged as: High School