Website Serendipity School
Individuality; Discovery; Community
Position Overview:
The Office Manager at Serendipity School plays a key role in supporting the efficient operation of the school office and assisting with the coordination of school activities. This individual is responsible for managing day-to-day administrative tasks, providing excellent customer service to students, parents, and staff, and ensuring the smooth running of the office. The Office Manager is often the first point of contact for visitors and must maintain a welcoming and organized environment.
Key Responsibilities:
Administrative Support:
Manage the school’s front office, including answering phones, directing calls, and responding to emails.
Greet and assist parents, students, visitors, and staff in a professional and friendly manner.
Maintain accurate and up-to-date records, including student attendance, enrollment forms, medical records, and cumulative student files.
Assist with scheduling meetings, appointments, and events for school staff.
Prepare and distribute communications such as newsletters, deliveries, notices, and updates to parents and staff.
Maintain the office’s filing system (both electronic and physical), ensuring confidentiality of sensitive information.
Provide support throughout the annual admissions and advancement process.
Financial Assistance:
Assist with processing school fees and payments (lunches, field trips, etc.).
Help with budget tracking and ordering supplies in accordance with school needs and budgetary constraints.
Student Support:
Ensure the smooth operation of student arrival and dismissal procedures.
Assist with student health needs, including administering first aid
Manage student tardiness, absences, and early dismissals, ensuring accurate tracking and communication with parents.
Manage student drop-off and pick-up permissions.
Coordination and Communication:
Serve as a liaison between teachers, administrators, and parents, ensuring clear and effective communication.
Assist with organizing and coordinating school events, meetings, and parent-teacher conferences.
Prepare and maintain school calendars, schedules, and room bookings.
Technology and Equipment:
Oversee the operation and maintenance of office equipment (computers, copiers, printers, etc.).
Provide basic IT support for staff and ensure software and systems are functioning properly.
Other Duties:
Assist with maintaining the school’s supply inventory and place orders as needed.
Ensure the office area is neat, organized, and welcoming.
Provide general support to the Head of School, administration, staff, and students as needed.
Qualifications:
High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
Prior experience in an administrative role, preferably in an educational setting, is highly desirable.
Strong organizational and multitasking skills with the ability to prioritize tasks efficiently.
Excellent verbal and written communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Slides, Forms), and basic office equipment.
Ability to work independently and as part of a team.
Strong attention to detail and confidentiality.
Friendly, professional demeanor with excellent customer service skills.
Knowledge of school policies, procedures, and basic health protocols is a plus.
Work Environment:
Office-based, with interaction with staff, students, and parents.
Occasional extended hours may be required for special events, conferences, or emergencies.
Salary and Benefits:
Competitive salary based on experience and qualifications.
Benefits may include health insurance, paid time off, retirement plans, and professional development opportunities.
Job Type: Full-time
Pay: $68,000.00 – $75,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
