Program Manager, Summer Programs and After School Enrichment

The Athenian School
Danville, CA

Position:  Program Manager, Summer Programs and After School Enrichment
Part-time (0.75 FTE)

Program Description:

At Athenian Summer Programs and After School Enrichment, we work hard to facilitate intentional safe spaces for youth to explore and create in joy and community. Our summer and after-school programs are open to all, meaning a student does not need to be an academic day student at Athenian to participate. Our values of Diversity, Equity, Inclusion and Social Justice are the lens in which we operate process and program, and we work to make programs welcoming and accessible to students of all backgrounds.

Our long-standing summer camps serve over 500 youth each summer, and fill Athenian’s beautiful 75-acre campus with activities like rocket-building, cardboard boat racing, sports games, swim lessons, film-making, art and activism, hiking, and so much more. Our After School Enrichment program serves about 40 students each session, and enrichment offerings range from Theater and Dungeons and Dragons, to Coding and Engineering. We make the Athenian spirit of exploratory learning come alive!

We are also excited to build on our newest program: Athenian Affinity Camps. In summer 2021, we launched our pilot “Athenian Affinity Camp,” where we brought together 15 students who identify as Black, Indigenous and People of Color (BIPOC) for a 2-week, overnight experience free of charge. These middle-schoolers went white water rafting, learned how to code and spin tables from a DJ, practiced teamwork with ziplining, and learned from BIPOC guest speakers. We’re thrilled to be running this camp again in summer 2022, and also adding a second camp program under this umbrella, geared towards LGBTQIA+ youth.

Job Description + Duties:

The Program Manager position is a unique opportunity to put your creativity and skills towards orchestrating FUN! We’re looking for a dynamic and passionate creative who has experience in ideating innovative programs from scratch and also planning purposely towards their operations. You’re a great fit if you love wild ideas, leading from a DEIS north star, working with young people, and strategizing on how to maximize joy.

After School Enrichment Support (August-May) and Summer Programs Support (November-August)

Program Design, Execution and Support

• Designs and teaches one enrichment class each after-school session as an Athenian After-School Instructor
  Collaborates with Director to plan specialized Affinity Camps and leads Affinity Camp program as Camp Director
  Participates in programs and/or leads programs as needed ( building relationships with students, supporting individual students as needed, supporting execution/facilitation of instructor training, driving vans to transport students)
  Supports recruitment and talent operations/training (sending recruitment communications, creating work agreements, facilitating new staff trainings)
• Registration, Marketing, and Communications
• Supports in creation of marketing materials and website needs
• Manages registration and payment system, including: set up, data input, report needs, invoices, outstanding fees
• Performs as primary contact person to answer inquiries with all prospective families, providing excellent customer service to ensure a professional, positive, and memorable experience

Operations Support

• Manages operations for programs, including: data systems, purchasing, ordering, establishing procedures, collaborates with departments for needs, executing protocols, providing student information to instructors
• Manages external facilities rentals, including: drafting contracts, collecting fees, coordinating specific facilities events rental needs, communicates with Athenian stakeholders regarding external events
• Supports Director in overall support in day to day functioning, needs, and management of programs and other special projects as needed

Qualifications and Characteristics

• A demonstrated curiosity, growth mindset, and experience with cultural competency
• Has a genuine passion for Athenian’s mission, values and work with youth
• Natural leader with an ability to quickly build and maintain relationships with diverse constituents
• Gets pumped about big, creative ideas and how to execute them
• Flexible, calm and resilient in changing and challenging situations
• Resourceful and excited about learning many different types of work
• Organized and systematic in managing multiple projects and priorities. Able to manage time effectively and independently
• Experience in youth services and/or education, and working in the communities we serve in the Bay Area
• Bachelor’s degree or equivalent experience
• Ability to drive youth in a 16-person van when needed

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Additional Information

The Athenian School is an equal opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all areas of employment.

The school does not discriminate on the basis of an individual’s sex, gender, gender identity, gender expression, race, color, national origin, ancestry, ethnicity, religion, sexual orientation, age, marital status, military or veteran status, genetic characteristic or genetic information, physical or mental disability, or any other characteristic protected by federal, state or local laws.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

Athenians are more than just employees; they are teachers, residents, coaches, mentors, friends and lifelong learners. As a member of our community, you can eat up to three meals a day in the dining hall, use the athletic facilities, participate in onsite fitness offerings and enjoy social events with colleagues. Our benefits and compensation include competitive remuneration as well as comprehensive health and retirement benefits. Additionally, we support employees in pursuing a wide range of professional growth opportunities.

Scope of Expectations

The essential functions and basic skills have been included in this description. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as appropriate. The school may also change the manner and format of its educational program, including but not limited to, moving to a virtual format, distance/remote learning, or any other format or manner. Your place of employment shall be the school’s campus, unless otherwise directed or authorized by the school.

Compliance With Covid-19/Infectious Diseases Policies

Given the persistent risks of the spread of the Covid-19 virus and the potential for other infectious diseases, all employees of the School are required to be fully vaccinated by their first day of work as a condition of employment. Employees who are unable to receive the vaccine due to disability, medical condition, or a sincerely held religious belief may request an exemption, which will be reviewed by the School to determine the availability of any reasonable accommodations. Additionally, employees must comply with the school’s infectious disease policies, including COVID-19 policies, which may be updated by the school from time to time.  The school’s infectious disease policies may include, but are not limited to, pre-screening, testing, vaccination, safety, use of personal protective equipment, quarantining and return to work protocols.  In the event of an infectious disease exposure, or your failure to comply with the school’s infectious disease policies, you may be required to work from home and/or take a leave of absence, either paid or unpaid, at the sole discretion of the school.